Request for Proposals and Qualifications

SOLICITATION FOR APPLICATIONS

PRE-QUALIFICATION OF CONTRACTORS

The Town of Gate City, Virginia desires to pre-qualify prospective contractors for housing rehabilitation, substantial reconstruction, and demolition activities on an estimated ten (10) homes related to the Park Street Housing Rehabilitation Project, funded by Virginia Community Development Block Grant funds.

Subsequent consideration of bids for housing rehabilitation and substantial reconstruction activities will be limited to pre-qualified contractors.

A complete Qualification Statement Application may be obtained from Ms. Anna Meade, Rehab Specialist, at (276) 494-5365 or annafmeade@yahoo.com. Additional requests for information may be directed to Ms. Rebecca Crockett, LENOWISCO Planning District Commission at (276) 431-2206 or rcrockett@lenowisco.org. TDD: 711

Statements must be received by 4:00 pm on Monday, February 3, 2020 in order to be considered. Late statements will not be considered. All contractors to be included on the Pre-Qualified Bidders List must be approved by the project’s Rehab Oversight Board.

Minority and/or female-owned businesses or firms and Section 3 businesses or firms are encouraged to apply. The Town of Gate City is an Equal Opportunity Employer.

 

REQUEST FOR STATEMENTS OF QUALIFICATION
GENERAL ENGINEERING SERVICES (GES)
TOWN OF GATE CITY, VIRGINIA

The Town of Gate City, Virginia is soliciting Statements of Qualification from qualified Engineering Firms or Individuals to provide General Engineering Services (GES).  These services are required to support a variety of infrastructure and public works projects.  The Town proposes to award an annual contract (with two (2) renewal option years) for a variety of engineering services.  The services are expected to be comprehensive and among other services may include general consulting; surveying services that support the engineering services; preliminary engineering and reports; project designs and completion of Contract Documents; assistance with regulatory agencies; construction administration and inspection. In addition, services may include assisting the Town with the development of funding applications for local, state, and/or federal agencies. Engineering services will be funded by federal, state, and/or local sources depending on the project.

Firms or Individuals interested in providing the Services shall contact Greg Jones at (276) 386-3831; Fax (276) 386-7789 or at 156 East Jackson Street, Gate City, VA  24251 or send an email to townmanager@mygatecity.com for detailed requirements regarding the information requested.

This request is extended without regard to race, color, religion, sex, national origin, marital status, age or physical or mental handicap.  The selected Firm or Individual will be required to comply with all the State and Federal guidelines or requirements, including, but not limited to:

  • Section 504 of the Rehabilitation Act of 1973
  • Civil Rights Act of 1964
  • The Americans with Disabilities Act
  • Age Discrimination Act
  • MBE/WBE Solicitation Guidelines

The Town of Gate City will reserve the rights to accept or reject any or all proposals; to waive any formalities or technicalities as it deems appropriate; and to retain multiple qualified Individuals or firms as it deems appropriate.  For projects that may be successfully funded, the Town of Gate City reserves the right, if it so deems, to enter into negotiations with the selected firm for any resulting services as part of the General Engineering Services procured herein.

Minority and/or female-owned businesses or firms are encouraged to apply.  The Town of Gate City is an Equal Opportunity Employer.

STATEMENTS OF QUALIFICATION FOR
GENERAL ENGINEERING SERVICES (GES)
TOWN OF GATE CITY, VIRGINIA

The Town of Gate City will accept bound and concise Statements of Qualification for the provision of General Engineering Services until 3:00 PM Eastern Local Time; February 20th, 2020.  Six (6) copies of the Statements shall be mailed or hand-delivered to Greg Jones, Town Manager at the Town Hall; 156 East Jackson Street, Gate City, VA  24251.

Questions regarding this solicitation should be made prior to February 13th, 2020 and to the Town Manager, Greg Jones, at (276) 386-3831 or townmanager@mygatecity.com.

Statements of Qualification will be considered based on the following criteria:

  • Relative Experience Providing Similar Services, including: General Engineering Services (including general consulting and assistance with the procurement of funding for municipal public works projects); Water Treatment, Storage and Distribution; Wastewater Collection and Treatment (including experience with Inflow and Infiltration related issues); Storm Drainage Systems; Transportation and Traffic; Parks and Recreation; Construction Administration; Inspection; and Surveys to Support the Related Services.  Any lists of similar projects that may be provided shall include the name, position, and phone number of a reference for contact by the Town.
  • Experience and Availability of the Individuals Proposed to Provide the Services, including: the proposed Project Manager with whom the Town Administration and Staff will maintain frequent contact (note that the Town reserves the right to terminate the services of any Firm or Individual subsequently selected under the provisions herein if any Project Manager proposed in the Statement of Qualifications is not subsequently assigned for the services — with the exception of any situation beyond the control of the Individual or Firm); any Design Personnel that may work on the services; and any other Individuals that the proposing Firm or Individual deems appropriate.  Brief resumes (one or two pages) describing the qualifications and experience of each individual (including a listing of similar projects worked on) should be provided.
  • A Brief Summary of Understanding of the Services (maximum of ten pages), including: the basic tenet or philosophy of the proposing Firm or Individual with respect to the provision of General Engineering Services; any methodology proposed for performing the services; demonstration of knowledge concerning the needs of the Town; and a summary of reasons that the Firm or Individual is best suited to provide the services.
  • Familiarity with the Town of Gate City, including past project experience; knowledge of its current project needs and Staff; experience and working relationship with LENOWISCO, DHCD, USDA-RUS(RD), VDH, DEQ, DCR and VDOT respectively.

Firms or Individuals will be ranked based upon these criteria and negotiations may begin with the top-ranked firm.  If an agreement, satisfactory and advantageous to the Town may be entered into, an award shall be made.  Otherwise negotiations may proceed with the next respectively ranked Firm or Individual and so on until a satisfactory agreement is reached.

The Town of Gate City will reserve the rights to accept or reject any or all proposals; to waive any formalities or technicalities as it deems appropriate; and to retain multiple qualified Individuals or Firms as it deems appropriate.  For projects that may be successfully funded, the Town of Gate City reserves the right, if it so deems, to enter into negotiations with the selected firm for any resulting services as part of the General Engineering Services procured herein.

This request is extended without regard to race, color, religion, sex, national origin, marital status, age or physical or mental handicap.  The selected Firm or Individual will be required to comply with all the State and Federal guidelines or requirements, including, but not limited to:

  • Section 504 of the Rehabilitation Act of 1973
  • Civil Rights Act of 1964
  • The Americans with Disabilities Act
  • Age Discrimination Act
  • MBE/WBE Solicitation Guidelines

Minority and/or female-owned businesses or firms are encouraged to apply.  The Town of Gate City is an Equal Opportunity Employer.